Category: Writing

Your client
needs to give testimony at a deposition on November 15, at 10 A.M. at your
offices. Please draft a letter asking William Hesse to be at the deposition.
Explain to him that you will meet with him in advance to discuss his testimony.

Before using
any form of social media in the work environment, check if the firm or company
has a social media policy in place. Remember that social media has not been
adopted by everyone and that it is considered very informal for professional
correspondence. Consider the age and background of the recipient too when
deciding on the format for the correspondence. Additionally, be aware of client
confidentiality when using social media for professional communication.

Check with
your firm concerning policies regarding any e-mails that include client
confidences. E-mails can be intercepted and may not be secure. Some firms,
however, have security measures in place to safeguard such communications. Most
firms have a confidentiality warning as part of the firm’s e-mail template.
However, e-mails can still be forwarded and intercepted. If a matter is very
sensitive, consider alternative ways to communicate such as printed letters
sent via post or even a telephone conversation. When sending e-mails, remember
that e-mails can be forwarded to other recipients. Also, any e-mail that you
create while at work is now a permanent part of the firm or company’s document
files. Even if you delete the e-mail, the encryption can often be retrieved. Be
very careful with what you write and how you write it when you are at work.
Most firms now include confidentiality information in the e-mail template
stating that the e-mail should be viewed only by the intended recipient.
Whenever writing an email in any context, always make sure that it is
professional, truthful, and accurate before hitting send.